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How to use Mendeley

  1. Literacy
  2. User Guide
  3. Reference management software

Contents

  1. What is Mendeley?
  2. Features of Mendeley
  3. User Registration
  4. Access Method
  5. Manual
  6. Use after Graduation/Separation

1. What is Mendeley?

Mendeley is reference management software provided by Elsevier.
Those who belong to the University of Tokyo can use the Institutional Edition for free.
It can be used in a variety of situations in research, education, and work.

2. Features of Mendeley

  • A wide variety of formats (output styles) are available for English bibliographies.
  • Bibliographic information can be directly imported from PDF files of papers.
  • It can be used offline by linking to the desktop app version.
    • It is necessary to install the “Mendeley Reference Manager” desktop app (free).
  • Citations can be inserted into Word.
    • It is necessary to install the dedicated plug-in “Mendeley Cite” (free) in Word.
  • It is used by many people worldwide.

3. User Registration

Those who belong to the University of Tokyo can use the Institutional Edition for free. (Undecided after April 2027)
User registration is required when using Mendeley for the first time.

[User Registration Method]

  1. Access https://www.mendeley.com/
  2. Click “Sign in” on the top menu and enter your email address. In the case of new registration, a registration screen is displayed.
  3. Enter all the items according to the screen and click the "Register" button.

If there is no access from on campus for a certain period of time, it will be changed to the free version instead of the Institutional Edition.
If you are in an environment where you cannot access from on campus, click here (link for update) from off campus to authenticate your UTokyo Account. The home page of Mendeley will appear, so sign in.
Click the account name in the top right corner. → Click “Settings.” → Click “Subscription.” → Make sure the date of “Expires on” is updated.

4. Access Method

After user registration, you can use the service from the web version (or the desktop app).

[Access to the web version from on campus and off campus]
　https://www.mendeley.com/
　* Access the above page and sign in by entering your email address and password from "Sign in" in the top menu.

5. Manual

6. Use after Graduation/Separation

If you are using the Institutional Edition of the University of Tokyo, it will be switched to the free version one year after you last accessed it from on campus.
If you use the free version, the storage capacity will be reduced, so you need to organize your stored data and private groups before switching.
There is an individual paid version, so you can switch to it.

Last updated : March 6, 2026