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Alumni Library Pass

※To prevent spreading the Novel Coronavirus (COVID-19), the registration/renewal on non-UTokyo members (including graduates and retired faculty and staff) are suspended. Please check "The General Library response to the Novel Coronavirus Disease (COVID-19)" page for further information.

Contents

  • Alumni who have the Alumni Library Pass can enter the General Library whenever it is open.
  • They can also enter Komaba Library, Kashiwa Library, Medical Library, University Library for Agricultural and Life Sciences and Faculty of Letters Building 3 Library.
  • Borrowing, inter-library loan, ECCS terminals are not available.
  • Infants are not allowed to enter. Please refrain from accompanying them.
  • If you borrow books in order to write your doctoral thesis after leaving UTokyo at maturity, please consult at the General Library counter.

1.Browse

  • You can browse Open-shelf Materials and Unbound journals.
  • Please write down the call numbers and titles of materials request available a request form at Stack Counter.
    The service is available from 9:00 to 12:00 and from 13:00 to 17:00 on weekdays.
  • Please request via OPAC in the library to use Automated Storage Materials.

 =>Automated Storage Materials

2.Photocopying

  • You can copy under copyright law.
  • Before copying, Stack materials should be checked by library staff to determine whether they can be copied using the photocopy machine.
    *Stack materials are not available on Weekends and Holidays.
  • Photocopy machines are located on 1st floor (Two photocopiers for use with prepaid library photocopying cards / coin, and one photocopier for use with coin).
    • Procedures for photocopying: Fill out required form in copier room
    • Materials for which photocopying is prohibited : Rare books and other similar materials
  • Cost per sheet copied: 10yen / color 50yen
  • Photocopying hours: During opening hours

3.Reference

  • The General Library will respond questions and inquiries about the University of Tokyo and Collection of the University of Tokyo.

*Following services are not available.
Borrowing, Admission to Stack Room, Order books from other libraries, Issue referral letters, ECCS Room, Usage of Electronic journal and Database

 

Eligible persons

  • Those who graduated the faculties or finished graduate courses of the University of Tokyo.
  • Following is not eligible : former research students, auditing students and dropped-out students.

Application time and place

  • Place : Reception desk or Service Counter on the 1st floor
  • Time : During the library is open
  • It takes a few days to issue a pass if applied on other than weekday 9 a.m. to 5 p.m

Required Documents

  • Application Form to Pass to University of Tokyo Library System
    • You can find the form at the library counter or download the PDF file from here.
  • Certificate of graduation or completion
    • Please bring the original certificate.
    • You can be issued it at the academic affairs office.
  • Identification
    • Official identification with your name and address.

You can order by mail for new issuance or replacement for lost card.

  • Address
    7-3-1 Hongo, Bunkyo-ku, Tokyo 113-0033 Japan
  • Enclose a copy of the identification instead of the identification itself.
  • Write down on the envelope "Enclosing application form to library pass"

If you lost a pass, contact us and apply for replacement.

Renewal

You can renew your library pass from the 1 month before the expiration date.

  • Library Pass
  • Application Form to Pass to University of Tokyo Library System
  • Identification
    • Official identification with your name and address

Unemployed PhD holder

We will issue the library card to Unemployed PhD holder who continues the research after coursework completed without degree in a doctoral course of the University of Tokyo.
*The card is not available in other libraries.

Eligible persons

  • Those who completed coursework without degree in a doctoral course of the University of Tokyo within 3 years.

Expiration date

  • Until the end of March of the year you applied. (Renewal is approved 3 years at the longest)

Services

  • Admission to the General Library, Admission to Stack Room, Browsing and Photocopying and Borrowing of the General Library materials
  • Borrowing
      Vols. Period Renewal

    Open-shelf and Automated Storage Materials
    (Bound journals)

    Total 10 vols.
    (3 vols.)
    14 days
    (7days)
    Up to 2 times
    (Up to 1 time)
    Stack materials
    *Japanese and Chinese classics are in-library use only.
    3 vols. 14 days Up to 2 times

How to apply

  • Please come to Service Counter on the 1st floor between 9a.m and 5 p.m. At that time following documents are required. 
    Documents (1) and (2) are distributed at Service Counter.
    (1)「総合図書館の利用について(依頼)」(Recommendation)
    (2)「東京大学附属図書館利用証交付申請書」
    (3)Official identification with your name and address 
  • Reception hours: 9:00-17:00 on weekdays. *Excluding closed day.

Notes

  • An official seal of dean and seal and name of Full-time faculty (Professor or Associate professor is in the University of Tokyo) are required for the recommendation. 
  • If you are graduate student now, please apply after April. If you still have books from the UTokyo libraries, we cannot accept your application. 
  • Reception for renewal starts March. Please submit the above documents (1) -(3) again. But the faculty recommends you will be needed to belong to the University of Tokyo after April.
  • After the period, please return the library card to the General Library.

Inquiry